Academic Concerns

The Student Records Office

The Office of the College Secretary (OCS) primarily coordinates with academic departments, through the Student Records Office (SRO) for student admission, retention and graduation from the college, including administration of scholarship programs. SRO also coordinates with the college student body, through the Student Council and other student organizations, for student activities the whole year round.

The primary tasks of the SRO involve implementation/coordination/ supervision of policies, rules, regulations and activities affecting students. It also includes computerization and safekeeping/recording/filing of student records services; and, preparation of all documents related to admission, evaluation of course offerings/schedules, advising and enrolment, report of grades, status of students, graduation, clearances among others.

  • How to File for Leave of Absence (LOA)
  • How to Print Form 5
  • Late Payment of Registration Fee
  • Online Change of Matriculation
  • Registration New Normal
  • Registration Activities for Second Semester, 2020-2021 
  • Registration Process Flowcharts
  • Residence Enrollment 
  • How to File Readmission from AWOL
  • How to File Readmission from LOA
  • How to Pay AWOL Fee 
  • Change of Matriculation (New)
  • CSAPG Cases Appeal
  • Dropping Application
  • Late Registration and Late Payment
  • LOA Application
  • MRR Extension
  • Payment Process
  • Readmission from LOA / AWOL
  • Residence Enrollment
  • Request for True Copy of Grades and Certificates
  • New Change of Matriculation Process
  • Online Process of Leave of Absence(LOA) Extension Application
  • Online Application of University Clearance
  • Online Application of University Clearance(For UPEPO/UPDEPP Students, and OTHER students with last enrollment in UP Diliman during AY 1999-2000)
  • Online Payment of Absence Without Leave(AWOL) Fee
  • Registration Process and Requirements for Non-Regular Students
  • Advance Credit Without Validation
  • Application for Subject Outside the Curriculum
  • Application for Advance Course Crediting/Validation
  • Application for Comprehensive Examination (Graduate Students)
  • Application for DSD Qualifying and Comprehensive Exam
  • Application For Evaluation
  • Application For Graduation
  • Application For Overloading (AFO)
  • Application for Privilege to Study at Reduced Fees
  • Change Of Program Form
  • College Student Clearance
  • Field Activity Forms
    • Consent Form for Field Activities (Undergraduate Student)
    • Student Participation Agreement
    • Waiver Form for Field Activities (Graduate Student)
  • Permit For Completion/ Examination/ Removal
  • Proposed Plan Of Study
  • Recommendation Form For Graduate Students
  • Report of Completion/ Removal Grade
  • Request For Substitution Of Subjects
  • Request To Cross-Register
  • Results of Comprehensive Examination in Community Development, Social Work, Women and Development
  • Results of Comprehensive Examination in Doctor of Social Development
  • Results of Qualifying Examination in Doctor of Social Development
  • Scholarship Application Form
  • SRO CSWCD Payment Slip
  • Thesis and Dissertation Form
    • Dissertation Defense Results Form  
    • Dissertation Proposal Approval Form
    • Request for Dissertation Adviser
    • Request for Dissertation Defense Form
    • Request for Dissertation Panel
    • Request for Thesis Adviser
    • Request for Thesis Defense/Oral Presentation Form
    • Request for Thesis Panel
    • Thesis Defense Panel Honoraria Form
    • Thesis Defense Results Form
    • Thesis Proposal Approval Form
  • Student Directory
  • Validation Permit
  • 2021
  • 2020
  • 2019
  • Office of the University Registrar (OUR) 
  • Student Records Office official website (SRO page)